Privacy Policy

AI Aware LLC, a Wyoming-registered limited liability company doing business as AI Aware Certified™ ("we," "us," "our"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you access our websites at aiawarecertified.com and academy.aiawarecertified.com, purchase courses, or otherwise interact with our Services.

By using our Services, you agree to the practices described in this Policy. If you do not agree, do not use the Services.

1. Who We Are

The data controller for personal information processed under this Policy is:

AI Aware LLC
A Wyoming-registered limited liability company
United States
Contact: aiaware@aiawarecertified.com

2. Information We Collect

2.1 Information You Provide Directly

• Name
• Email address
• Account login credentials (passwords stored hashed)
• Course progress, quiz results, and certification activity
• Communications: emails you send to us, support requests, course feedback, lab artifacts, exam responses

Note on payment information: we do not collect, receive, or store payment card details. Payment is collected and processed directly by LearnWorlds at their checkout — see Section 2.3 below.

2.2 Information Collected Automatically

• IP address
• Device type and browser
• Usage data (pages visited, time spent, clicks)
• Course activity (modules viewed, completion percentage, assessments attempted, certificates issued — recorded by the LearnWorlds learning platform)
• Referring URLs and timestamps

2.3 Information from Third-Party Services (Payment Processing)

When you pay for a course, payment is collected and processed directly by LearnWorlds Payments at their checkout — payment information never passes through our systems. From LearnWorlds we receive limited billing confirmation data so we can fulfill your order, issue receipts, and respond to support requests:

• Transaction ID and purchase date
• Billing name and billing email
• Course or product purchased
• Amount paid and currency

We do not receive or store full payment card numbers, expiration dates, CVV codes, or full billing addresses. Those are handled exclusively by LearnWorlds and its sub-processors under their own data protection terms.

2.4 What We Do Not Collect

We do not knowingly collect production data, employer credentials, real customer PII, or other confidential third-party information that you may have access to in your professional role. Our Terms of Use require that you keep such data off our platform entirely.

3. How We Use Your Information

We use your information to:

• Create and manage your account and deliver the courses you purchase
• Process payments and issue receipts, certificates, and tax documentation
• Track your course progress and issue certificates of completion
• Respond to your inquiries and provide customer support
• Send you transactional emails (purchase confirmations, course access, certificate notifications, policy updates)
• Send you marketing emails about new courses, content, and events — only with your explicit opt-in consent, and with a clear unsubscribe link in every message
• Improve our courses, platform, and learner experience using aggregated, de-identified usage data
• Detect and prevent fraud, abuse, or security incidents
• Comply with legal obligations (tax records, regulatory requests)

We do not sell your personal information.

4. Legal Basis for Processing (GDPR Users)

For users in the EU, UK, and similar jurisdictions, we process your personal data under the following legal bases:

• Contract performance — providing the account, courses, payments, and certificates you purchased
• Consent — marketing emails, optional cookies, and any processing where consent is the appropriate basis
• Legitimate interests — platform security, fraud prevention, service improvement, aggregated analytics
• Legal compliance — tax records, accounting, regulatory requests

5. How We Share Information

5.1 Service Providers

We share information only with trusted vendors who help us deliver the Services, and only to the extent necessary:

• LearnWorlds — our learning platform and payment processor (course delivery, progress tracking, certificate issuance, and all payment handling). LearnWorlds may use its own sub-processors (e.g., Stripe) for payment infrastructure; those relationships are governed by LearnWorlds' own data protection terms.
• Vercel — hosts our marketing website and may collect anonymized visit metrics
• Google Workspace — email service for our company inbox (aiaware@aiawarecertified.com)

These providers only access data as needed to perform their services, and are bound by confidentiality and data protection obligations.

5.2 Legal or Compliance Requirements

We may disclose information if required by law (subpoena, court order, regulatory request) or to protect the rights, property, or safety of AI Aware LLC, our learners, or others.

5.3 Business Transfers

If AI Aware LLC is acquired, merged, or sells substantially all of its assets, your information may be transferred as part of that business transaction. We will notify affected learners by email and post a notice on our website if such a transfer occurs.

We do not sell personal data.

6. International Data Transfers

AI Aware LLC is based in the United States. If you access our Services from outside the United States, your information will be transferred to and processed in the United States. Some of our service providers may also process information in other countries.

For transfers from the EU, UK, or Switzerland to the United States or other countries outside the EEA, we rely on appropriate safeguards permitted under applicable law, including Standard Contractual Clauses approved by the European Commission, where required.

7. Cookies & Tracking Technologies

We use cookies and similar technologies to:

• Authenticate users and maintain login sessions
• Remember your preferences
• Analyze site usage and platform performance
• Improve our Services

You can disable cookies in your browser, but some features may not function properly. Full details and your choices are described in our Cookie Notice.

8. Data Retention

We retain your personal information only as long as needed to:

• Provide you with active access to courses you have purchased (typically 12 months for individual courses, 24 months for the bundle)
• Maintain your certificate record (kept indefinitely so you can verify completion)
• Comply with legal, tax, and accounting obligations (typically 7 years)
• Resolve disputes and enforce our agreements

You may request deletion of your account and personal information at any time (see Section 10). Some information may be retained in backups or as required by law for the periods noted above.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information, including:

• Encrypted connections (HTTPS/TLS)
• Secure payment processing through PCI-compliant providers
• Access controls and the principle of least privilege
• Reliance on reputable third-party platforms (LearnWorlds, Stripe, Vercel, Google Workspace) that maintain their own security and compliance certifications

No system is 100% secure. If you believe your account has been compromised or you have a coordinated security disclosure to make, contact aiaware@aiawarecertified.com immediately.

10. Your Rights

Depending on where you live, you may have the following rights regarding your personal information:

• Access — request a copy of the personal information we hold about you
• Correction — request correction of inaccurate or incomplete information
• Deletion ("right to be forgotten") — request that we delete your personal information (subject to legal retention obligations)
• Portability — request your information in a portable format
• Objection / restriction — object to or restrict certain processing (e.g., marketing)
• Withdrawal of consent — withdraw consent where processing is based on consent (e.g., marketing emails)
• Complaint — file a complaint with your local data protection authority (EU/UK residents)

To exercise any of these rights, email aiaware@aiawarecertified.com. We will respond within the timeframes required by applicable law (typically within 30 days).

U.S. state residents (California, Colorado, Connecticut, Virginia, and others): you have the rights described above and additional rights under your state's privacy law, including the right to know what categories of personal information we collect, the right to opt out of "sales" or "sharing" for cross-context behavioral advertising (we do not engage in either), and the right not to be discriminated against for exercising your rights.

11. Children's Privacy

Our Services are not intended for individuals under 18 years old, and we do not knowingly collect data from minors. If you believe a minor has provided us with personal information, contact aiaware@aiawarecertified.com and we will delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last Updated" date reflects the most recent revision. Material changes will be communicated via email to active learners and posted on this page. Continued use of the Services after changes are posted indicates acceptance of the updated policy.

13. Contact Us

For questions about this Privacy Policy, to exercise your rights, or to file a complaint, contact:

AI Aware Certified™
AI Aware LLC — registered in the State of Wyoming, USA
Email: aiaware@aiawarecertified.com